Dutch Research Council (NWO)
AI Policy at a Glance
AI use permitted with mandatory disclosure declaration in application. Spell/grammar checking is explicitly exempt. Evaluators are strictly prohibited from using AI tools with application content.
Text
Using AI to write or edit grant narrative, aims, or descriptions
Images
Using AI to generate or modify figures, diagrams, or illustrations in the application
Data
Using AI to assist with data analysis, code, or computational methods in the grant
Disclosure required
This funder requires you to disclose AI use. See the requirements below for where and how.
Detailed Policy Findings
AI TEXT / WRITING
AllowedNo specific policy language found for this category. Consult the source policy directly.
AI IMAGES / FIGURES
AllowedNo specific policy language found for this category. Consult the source policy directly.
AI DATA ANALYSIS
AllowedDisclosure Guidance
Most AI policies require disclosure of AI use in your submission.
Requirements (Where to Disclose)
Applicants must disclose which AI tools were used, how, and confirm full responsibility for content accuracy. A declaration must be included in the application. Spelling and grammar checking tools are explicitly exempt.
From the Source Policy
Template Language
This is sample language only. Always review the funder’s specific disclosure requirements before submitting. Requirements vary and may change. BioRender is actively developing an automated disclosure workflow that will provide clarity to publishers on exactly how AI was used, if at all, on its platform and the degree to which it is copyright safe.
AI Text
Required by policyGeneric template — this publisher may have specific formatting requirements. Check the disclosure requirements above.
Methods section
Generative AI tools were used in the preparation of this application for [specify purpose, e.g., editing grant narrative]. All content was reviewed and verified by the PI and co-investigators. The authors take full responsibility for the accuracy of all claims made herein.
AI Images
Required by policyGeneric template — this publisher may have specific formatting requirements. Check the disclosure requirements above.
Methods section
Figure [N] [or: Figures X–Y] was generated with the assistance of AI tools ([specify tool, e.g., BioRender/DALL-E/Midjourney]). The figure has been reviewed and approved by all authors.
Figure caption
Generated with AI assistance ([tool name]). Reviewed and approved by the authors.
AI Data
Required by policyGeneric template — this publisher may have specific formatting requirements. Check the disclosure requirements above.
Methods section
AI-assisted tools were used for [specify use, e.g., data analysis/statistical processing/code generation]. All AI outputs were independently verified by the research team. Raw data and analysis scripts are available at [repository].
Additional Policy Details
Peer Review Restrictions
NWO referees and committee members are prohibited from uploading application content to AI tools due to confidentiality obligations.
Exemptions
Spelling and grammar checking tools are explicitly exempt from the declaration requirement.
Enforcement
NWO is one of the more detailed European funders on AI policy. Evaluators have a strict prohibition. Policy published in 2023-2024.
Source & Verification
Policy last updated
January 2025
Policy checked on
April 1, 2026
Policies are verified periodically but may change without notice. This tool does not constitute legal advice. Always confirm with the original policy page before submitting.
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